Specifying Fuel Management for a Public Fleet
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Automate fueling and asset management across every fuel type for ground fleets, aviation and marine operations.
If you run a fleet, you answer for every gallon that leaves the island. Ward controls who can fuel, records each transaction as it happens, and gives you reports that hold up when a director or an auditor asks where the fuel went.
Access is controlled from the storage tank to the vehicle tank, so a pump runs only for a vehicle and a driver you have authorized. Every transaction is written to the record at the moment it happens, and the reports bring the unusual ones to the surface.
Odometer and engine hours are captured at the nozzle, so mileage and consumption figures arrive without anyone keying them in. The month-end reconciliation goes away, and what is left are numbers you can act on.
Diesel, gasoline, CNG, propane and EV charging report through the same system, alongside maintenance, telematics, GPS, car wash and security gate data. You brief your director from one set of figures instead of stitching four systems together.
IoT terminals and Ward-hosted SimplyFuel show activity as it happens. You can authorize fueling remotely and shut a pump down the moment something looks wrong, whether you are standing at the island or not.
Every fueling event follows the same four steps, whether the vehicle carries a Fuel Tag, a CANceiver or a telematics device from Geotab or Samsara.
A Fuel Tag, CANceiver or passive RFID tag identifies the vehicle as soon as the nozzle enters the fill neck. Hands-free identification replaces cards and keypad entry for tagged vehicles, so there is nothing for a driver to lose or lend out.
The Fuel Control Terminal checks the vehicle and the driver against SimplyFuel and turns the pump on only for an authorized transaction. The rules you set decide which vehicles fuel, with which product, and when.
Odometer, engine hours, fuel type, quantity, time and location are captured automatically and sent to SimplyFuel. Nothing depends on a driver filling out a slip at the end of a shift.
Reports, alerts and integrations with maintenance, accounting and telematics systems turn those transactions into something you can hand to a director, an auditor or a council packet.
The SimplyFuel Visa Fleet Card extends fuel control past the fuel island. Drivers fuel at any station that accepts Visa, and those transactions are reported alongside the fuel drawn at your own sites.
Retail fueling for vehicles that operate away from a home site, on the same account as on-site fueling.
Spending caps, merchant restrictions and permitted fueling hours are configured for each driver or vehicle.
Transactions are monitored in real time, with alerts raised on purchases that fall outside the rules.
EV charging, maintenance, tires and travel can be authorized on the same card when a fleet needs it.
Fuel island terminal that controls access to dispensers, records every transaction and enables remote authorization through SimplyFuel.
Browser-based fuel management software that automates fuel access, data collection and reporting, integrating with maintenance and accounting systems.
In-vehicle device combining automated fuel access, telematics and optional GPS in a single unit.
Fleet depot charging with access control and usage records managed alongside liquid fuel in SimplyFuel.
Since 1974, Ward has built fuel management systems for the agencies and companies whose vehicles cannot stop running. Each market has its own fueling realities, and each is served by the same accountable platform.
Published comments from agencies running Ward systems.
The Ward Automated Fuel Management System provides the Town with an efficient, easy-to-use method to dispense, analyze and monitor fuel consumption. The system greatly reduced the hours and errors from the prior manual fuel dispensing process, which, in turn, will save the Town money.
One of the biggest benefits of the Ward AFMS is the ease of use for our operators. The data collection is as good as any system I've seen. It's definitely leading-edge technology.
The Ward Transit Automated Fuel Management System has significantly improved bus and fleet performance through accurate data, meter readings and integration into the MDT fleet maintenance system.
The Ward ATS has proved invaluable. We now have the ability to locate our fuel tanker trucks anytime, day and night. This gives the entire fleet the peace of mind that the vehicle will always be located.
Tell us about your fleet and our team will help you identify the right system for your sites, tanks, and vehicles.
Ward designs and manufactures fuel control systems in San Antonio, Texas, and has since 1974.
